Data Privacy Statement eAces GmbH

eAces GmbH (see imprint) is pleased about your visit to our website and your interest in our company. We take the protection of your private data very seriously, i.e. the protection of your privacy when processing personal data is an important concern for us, which we take into account in our business processes.

We process personal data collected during visits to our website in accordance with data protection regulations. The website of eAces GmbH may contain links to websites of other providers to which this privacy policy does not extend.

This data protection declaration refers to your use of our website and its contents (training courses, job applications etc.)

In the following you will learn which data we collect when you visit our website and when you use our offers, how we process and use them.

  1. Visit of the Website

When you call up our website (, information is automatically sent via your browser to the server of our website at Strato AG. This information is stored temporarily (7 days) in a so-called log file until it is automatically deleted. The following information is recorded without your intervention and stored until it is automatically deleted:

    • Browser type and browser version
    • Operating system used
    • Referrer URL
    • Pages / files called up
    • Host name of the accessing computer
    • Time of the server request
    • IP address

We or Strato AG use this information for the following purposes:

    • To ensure a smooth connection of the website
    • Ensuring a comfortable use of our website
    • Evaluation of system security and stability
    • Evaluation for statistical purposes

The legal basis for data processing is Article 13 paragraph 1 DSG and Article 6 paragraph 1 S. 1 lit. f DS-GVO. This data is collected and evaluated for statistical purposes and to improve the quality of the website. Under no circumstances do we use the collected data to draw conclusions about your person or to create user profiles with the help of this data.

  1. Online Application via “Job Vacancies”

You have the opportunity to apply for a job via our website. For this purpose, we collect at least the following data about you:

    • Salutation, surname, first name
    • e-mail address
    • Phone number
    • Three files with your application documents.

We process this data for the purpose of checking your suitability for the position applied for and the project position sought or for the purpose of handling the application process. If the position is filled, the data is forwarded to HR and stored in your personnel file. The data processing in the context of a vulnerable employment relationship is regulated there.

This processing operation is necessary to carry out pre-contractual measures based on your request (Art. 13 para. 2 lit. a DSG or Art. 6 para. 1 lit. b DSGVO).

If you are not offered employment, your data will be deleted 6 months after notification of the refusal. Should another applicant cancel, we would take the liberty of contacting you again. If you expressly agree to your data being stored in our database of interested parties, we will delete the data at an agreed time later.

  1. Use and Disclosure of Personal Data and Appropriation

eAces GmbH will use your personal data for the sole purpose of technical administration of the Web sites, customer administration, product surveys and marketing, only to the extent necessary in each specific case. Personal data will at no time be passed on or sold to persons or companies not involved in the business processes.

  1. Newsletter – Trainings of eAces GmbH

We use rapidmail to send our newsletter. Your data will therefore be transmitted to rapidmail GmbH if necessary (only if you register for our newsletter). In doing so, rapidmail GmbH is prohibited from using your data for any other purpose than for sending the newsletter. rapidmail GmbH is not permitted to pass on or sell your data. rapidmail is a German, certified newsletter software provider which has been carefully selected in accordance with the requirements of the DSGVO and the BDSG. Data protection provisions of rapidmail.

You can revoke your consent to the storage of your data and its use for sending the newsletter at any time, e.g. via the unsubscribe link in the newsletter.

  1. Book Seminar Participation

You have the possibility to book a seminar paticipation via our website “Training Centre”. By pressing the “Book seminar place” button, your e-mail browser will open and you can send us a freely formulated registration, information or question.

The data processing is carried out at your request and is required in accordance with Art. 13 Para. 2 letter a DSG and Art. 6 Para. 1 S. 1 letter b DSGVO for the above-mentioned purposes for the fulfilment of the contract and pre-contractual measures.

  1. E-mail Communication

If you contact us by e-mail, we will only record your voluntarily provided contact data, such as name and e-mail address, for the purpose of answering your request. Please note that data exchange by e-mail is not secure. Especially in the case of confidential information or sensitive personal data, we recommend an encrypted transmission path.

  1. Google Maps

On our homepage we offer you the service of Google Maps. If you use this service, for example to start a route planning to our business premises, data will be stored by Google. You can find out more about this directly from the Google data protection regulations.

  1. Information, Deletion, Blocking

You will receive information free of charge at any time about the personal data stored by us about your person as well as the origin, recipient and purpose of data collection and data processing. You also have the right to demand the correction, blocking or deletion of your data. This does not apply to data that is stored due to legal regulations or is required for the proper handling of business. If data is not covered by a statutory archiving obligation, we will delete your data at your request. If the archiving obligation applies, we will block your data from access by third parties. For all questions and concerns regarding the correction, blocking or deletion of personal data, please contact our data protection officer at the e-mail address or telephone number given in the imprint.

  1. Data Security

Personal data is any information relating to an identified or identifiable natural person, including name, address, telephone number or e-mail or IP address.

Personal data is protected by technical and organisational security measures. They are secured against access by unauthorised persons, against accidental or deliberate manipulation or misuse, destruction and loss. Our data processing and security measures are continuously improved in line with technological developments.

The eAces website uses SSL encryption for security reasons and to protect the transmission of confidential content, such as enquiries you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of your browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If the SSL encryption is activated, the data that you transmit to us cannot be read by third parties.

  1. Storage and Deletion of Personal Data

We keep your data for the following period:

    • We retain data which we process on the basis of the law for the statutory retention period, for example if required by labour, social security, tax or accounting regulations.
    • Data which we require for the fulfilment of a contract will be kept for at least the duration of the contract and for a maximum of 10 years thereafter, unless we need the data to assert our rights.
    • Data which we process to protect our legitimate interests will be retained by us for a maximum of ten years after the end of the contractual relationship, unless we need the data to assert our rights.
    • Application documents are deleted or destroyed after 6 months.
    • Data which we no longer need will be deleted or destroyed if the purpose of the processing and the basis for processing become invalid, unless there is a legal obligation to retain the data.
  1. Topicality and Amendment of this Data Protection Declaration

We reserve the right to change this privacy policy at any time or to adapt it to new processing methods.

Status May 2020